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Accession Number ADA576465
Title Improvements Needed to the Purchase Card On-Line System.
Publication Date Mar 2013
Media Count 17p
Personal Author L. T. Venable
Abstract The Director of Program Development and Implementation, Defense Procurement and Acquisition Policy (DPAP), Office of the Under Secretary of Defense (Acquisition, Technology, and Logistics), requested this audit. Our objective was to determine whether Department of Defense (DoD) Approving/Billing Officials adequately reviewed transactions that the Purchase Card On-Line System (PCOLS) referred for being at-risk of noncompliance with applicable laws and criteria. In addition, we were to determine whether DoD Approving/Billing Officials adequately reviewed cases in which they identified cards as lost or stolen. The PCOLS suite of applications consists of the following modules: Enterprise Monitoring and Management of Accounts; Authorization, Issuance, and Maintenance; Data Mining; Risk Assessment; and PCOLS Reporting. We found that neither we nor DPAP could use the PCOLS to assess and determine whether DoD Approving/Billing Officials adequately reviewed 32,690 transactions that the system referred from January through June 2012 as being at-risk of noncompliance with applicable laws and criteria, including lost and stolen cards. This occurred because the automated system did not contain sufficient capability to automatically retrieve and match the case disposition reviews with the universe of the at-risk Government Purchase Card transactions, and was unable to archive case history file data, which were maintained in a separate data warehouse. As a result, the automated system cannot be employed for oversight reviews, such as assessments of Approving/Billing reviews and disposition of at-risk transactions. Because of the information we requested to conduct the audit, the DPAP became aware that the automated system lacked the capability to produce the data needed to complete the assessment of the Approving/Billing Officials' reviews and initiated actions to improve the PCOLS. Thus, we are not making any recommendations in this report.
Keywords Accountability
At-risk transactions
Auditing
Automation
Cards
Data management
Deficiencies
Department of defense
Electronic commerce
Fraudulent purchases
Government purchase cards
Improper transactions
Internet
Lost cards
Management information systems
Matching
Monitoring
Noncompliance
Online systems
Oversight reviews
Payment
Purchase card on-line system
Purchase card oversight
Stolen cards
Transaction referrals
Transaction reviews
Web-based systems

 
Source Agency Non Paid ADAS
NTIS Subject Category 70B - Management Practice
96 - Business & Economics
74 - Military Sciences
88B - Information Systems
Corporate Author Department of Defense, Arlington, VA. Office of the Deputy Inspector General for Auditing.
Document Type Technical report
Title Note Audit rept.
NTIS Issue Number 1320
Contract Number N/A

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