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Limited Access Death Master File – Raw Data Files Products

IMPORTANT NOTICE REGARDING THE LIMITED ACCESS DEATH MASTER FILE

Certification will be required for access to the Limited Access Death Master File under new Department of Commerce program

A provision of the Bipartisan Budget Act of 2013, signed into law by President Obama on December 26, 2013, will bring important changes to the way in which users access the Limited Access Death Master File (DMF). The provision, “Restriction on Access to the Death Master File” (Section 203), directs the Secretary of Commerce to establish a fee-based certification program for all persons desiring access to DMF data for any deceased individual within three years of death. Section 203 is scheduled to take effect 90 days from the date of enactment of the Bipartisan Budget Act of 2013, in March 2014.

To be certified under Section 203(b)(2)(A), a person must certify that he or she has a legitimate fraud prevention interest or a legitimate business purpose pursuant to law, rule, regulation or fiduciary duty. Under Section 203(b)(2)(B), a person must also certify that he or she has systems, facilities and procedures in place to safeguard DMF data, and has experience in maintaining the confidentiality, security and appropriate use of such data, under requirements similar to those under section 6103(p)(4) of the Internal Revenue Code.

Section 203 requires ‘periodic and unscheduled audits’ of certified persons, and provides for the imposition of penalties on any certified person who discloses DMF data to a person who does not meet the requirements for certification, or to a person who uses the DMF data for any purpose other than described under Section 203(b)(2)(A) or further discloses the data to a person who does not meet the requirements for certification, as well as on any certified person who uses any DMF data for any purpose other than described under Section 203(b)(2)(A). Penalties are set at $1,000 per person per improper disclosure or use, up to a maximum for $250,000 per person in any calendar year.

It is important to note that until a certification program has been established, user access to the DMF will continue without interruption under the existing process. Once the certification program has been established, it is anticipated that non-certified users will be able to access DMF data limited to data for individuals whose date of death was three or more years earlier.

The U.S. Commerce Department’s National Technical Information Service (NTIS) is actively working with the Social Security Administration to draft proposed rules for the establishment of a certification program. The proposed rules will be published in the Federal Register for public comment.

For more information you may contact John Hounsell, Program Manager, at jhounsell@ntis.gov or 703-605-6184.

If you would like to receive free notices about the progress of the process of setting up a system to comply with the provisions of “Restriction on Access to the Death Master File” (Section 203) of the Budget Act of 2013, send your email address to jhounsell@ntis.gov. He will put you on the subscription list for the announcements. If you received the above notice via email, you are already on the list.

 

The Limited Access Death Master File from the Social Security Administration (SSA) contains over 85 million records of deaths that have been reported to SSA from 1936 to present. Each DMF product includes the following information on each decedent, if the data are available to the SSA: social security number, name, date of birth, date of death. NTIS is the only authorized official distributor of the DMF on the Web.

The SSA does not have a death record for all persons; therefore, SSA does not guarantee the veracity of the file. Thus, the absence of a particular person is not proof this person is alive.

Product Description

NTIS Order #

Availability

Limited Access Death Master File Base File

SUB-5251

Comprehensive full file issued each quarter by the SSA. Purchasers of the Full File, who intend to keep their Death Master File current ARE REQUIRED to purchase a subscription to the DMF Weekly Updates product or DMF Monthly Updates product, beginning with the week or month corresponding to the latest issue of the Full File. This is a MANDATE from the Social Security Administration.

Limited Access Death Master Weekly Updates Product File

SUB-5465

The Limited Access Death Master File Weekly Updates product contains new deaths, changes and deletions to the Death Master File (DMF) issued by the SSA on a weekly basis. New subscribers to this file ARE REQUIRED to purchase the corresponding quarter's DMF Full File Quarterly product and any previous Updates within that quarter. This file is not available as a single issue.

Limited Access Death Master Product File Monthly Updates

SUB-5446

The Limited Access Death Master File Monthly Updates product contains new deaths, changes and deletions to the Death Master File (DMF), issued by the SSA on a monthly basis. New subscribers to this product ARE REQUIRED to purchase the corresponding quarter's DMF Full File Quarterly product and any previous Updates within that quarter. This file is not available as a single issue.

Limited Access Death Master File (Full File) Quarterly Product

SUB-5251

The Limited Access Death Master File Quarterly Updates product contains new deaths, changes and deletions to the Death Master File (DMF), issued by the SSA on a quarterly basis. This file is not available as a single issue.

 
 

Limited Access Death Master File – (Base File)

Subscription Order Number: SUB-5251

  • Available on DVD or CD-ROM.
  • Single issues on DVD or CD-ROM (Order Form): U.S., Canada, and Mexico price $1,825; price for others $3,650.
  • To order please return your completed order form with payment. For questions, call NTIS Subscriptions Department 1-800-363-2068 or (703) 605-6060 (8:30 a.m. - 5 p.m., EST, M-F).
  • Record Layout
  • Mandatory Requirements
  • Important Notice From The SSA
 

Purchasers of the Base File, must keep their Limited Access Death Master File current and ARE REQUIRED to purchase a subscription to the DMF Weekly Updates product or DMF Monthly Updates product, beginning with the week or month corresponding to the latest issue of the Full File. This is a MANDATE from the Social Security Administration.

Issue Dates and Schedule:

  • The March issue contains the full file through February 28
  • The June issue contains the full file through May 31
  • The September issue contains the full file through August 31
  • The December issue contains the full file through November 30


Limited Access Death Master File – Weekly Updates Product

Subscription Order Number: SUB-5465

 

The Limited Access Death Master File Weekly Updates product contains new deaths, changes and deletions to the Limited Access Death Master File (DMF) issued by the SSA on a weekly basis. New subscribers to this file ARE REQUIRED to purchase the corresponding quarter's Full File and any previous Updates within that quarter. This file is not available as a single issue.

The record specifications are the same as the DMF Full File except that the usual blank position '1' will have an "A" (for Add to the DMF), a 'C' (for change a part of the DMF record) or a 'D' (for delete from the DMF).



Limited Access Death Master File - Monthly Updates Product

Subscription Order Number: SUB-5446

 

The Limited Access Death Master File Monthly Updates product contains new deaths, changes and deletions to the Limited Access Death Master File (DMF) issued by the SSA on a monthly basis. New subscribers to this file ARE REQUIRED to purchase the corresponding quarter's DMF (Full File) Quarterly product and any previous Updates within that quarter. This file is not available as a single issue.

The record specifications are the same as the DMF Full File except that the usual blank position '1' will have an "A" (for Add to the DMF), a 'C' (for change a part of the DMF record) or a 'D' (for delete from the DMF).



Limited Access Death Master File – (Full File) Quarterly Updates Product

Subscription Order Number: SUB-5251

  • Available on DVD or CD-ROM.
  • Subscription on DVD or CD-ROM (Order Form): U.S., Canada, and Mexico price $7,245; price for others $14,490.
  • Single issues on DVD or CD-ROM (Order Form): U.S., Canada, and Mexico price $1,825; price for others $3,650.
  • To order please return your completed order form with payment. For questions, call NTIS Subscriptions Department 1-800-363-2068 or (703) 605-6060 (8:30 a.m. - 5 p.m., EST, M-F).
  • Record Layout
  • Mandatory Requirements
  • Important Notice From The SSA
 

The Limited Access Death Master File Quarterly Updates product contains new deaths, changes and deletions to the Limited Access Death Master File (DMF) issued by the SSA on a quarterly basis. This file is not available as a single issue.

Issue Dates and Schedule:

  • The March issue contains the full file through February 28
  • The June issue contains the full file through May 31
  • The September issue contains the full file through August 31
  • The December issue contains the full file through November 30


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